Attachment 7: Alumni Center

The client must sign an agreement and complete any other forms or applications required to comply with the agreement.

Reserving Facilities

The availability of facilities may be verified by contacting Conference Services (309-438-2403) or e-mailing scheduling@ilstu.edu. A user agreement will be generated based on the needs for the event and must be signed and returned.

Services Offered/Intended Use/Priority Use

The Alumni Center can accommodate a wide variety of professional and social events. Alumni and University Advancement events have priority. All other events can book up to a year in advance.

The Seasons Room (118) is 3000 square feet and can accommodate up to 144 in classroom style, 184 in rounds, and 324 in audience.

The Traditions Room (116) is 2343 square feet and can accommodate up to 108 in classroom style, 128 in rounds, and 216 in audience.

Room 117 is a mobile computer lab. It is set with classroom style seating for up to 30 people, with the capability of 20 laptop stations.

Rooms 119 and the Carl Kasten Board Room (121) are board room tables for up to 22 people each.

Rooms 116, 118 and Kasten are Zoom rooms.

There is a wide range of audio/visual technology available for use in all rooms and complimentary access to wireless internet service.

There are space reservation fees in limited situations and the group will be informed of fees when applicable.

Client Type

Alumni Center has sole discretion to determine client type based on information at the time of booking. Alumni Center also reserves the right to change the client type if information changes.

University Department Clients

Must meet the criteria listed below.

  1. A faculty or staff member of Illinois State University must book the event, plan the event, be authorized to incur charges on behalf of the department, and sign the use agreement.
  2. The event must be for the benefit of the University, not for personal use. Events for personal use fall under the public or nonprofit client type.
  3. Any function that occurs under the sponsorship of any university academic, administrative, athletic department, unit, center or institute and is generally university-funded, and planned primarily for members of the ISU community.
  4. Affiliated entities, guests, invitees, and non-affiliated entities may attend these university sponsored events.

Public and Nonprofit

Public is a person or public organization outside of Illinois State University. Nonprofit is a group or entity with a charitable purpose, instead of a profitable one. Proof of non-profit must be provided before any payment is made

Sponsored RSO

Registered Student Organization that is sponsored by an Illinois State University academic department.

Independent RSO

Registered Student Organization that is independent of the University and university departments.

Alumni and University Affiliated

Alumni and University Affiliated Groups" consist of meetings reserved and attended by an Illinois State University Alumni or University employee that is primarily targeting a non-University audience. This includes reservations made by Bond Revenue departments at Illinois State University.